Privacy Notice: Last updated: 2026 Ohana Films UK respects your privacy and is committed to protecting your personal information. This privacy notice explains how we collect, use and look after your personal data when you contact us, book our wedding videography services, or use our website. Who We Are Ohana Films UK is a UK-based wedding videography business. Contact details: Ohana Films UK gettingmarried@ohanafilms.co.uk 07738151268 Northampton For data protection purposes, we are the “data controller” of the personal information we collect. Information We Collect We may collect and use the following information: your name email address phone number wedding date and venue details booking and payment information messages or enquiries you send to us video footage, audio, photographs and related wedding-day content website usage information, such as cookies or analytics data, if used How We Use Your Information We use your personal information to: respond to enquiries provide quotes and availability manage bookings and contracts film, edit and deliver wedding videos take payments and keep business records communicate with you before and after your wedding improve our website and services share portfolio content, only where agreed or permitted Our Lawful Basis We use your information under UK data protection law where: it is necessary to provide our services or take steps before entering into a contract we have a legitimate interest in running and promoting our business we need to comply with legal obligations, such as tax and accounting rules you have given consent, for example for optional marketing or certain portfolio uses Sharing Your Information We do not sell your personal information. We may share information where necessary with trusted suppliers, such as: second shooters or editing assistants cloud storage or file delivery providers payment processors accountants or professional advisers website hosting, email or analytics providers We only share what is necessary and expect our suppliers to handle your information securely. Wedding Films and Portfolio Use Your wedding video may include you, your guests, the venue, speeches, music and other personal details from the day. We may use selected clips or images for our portfolio, website, social media or marketing only where this is covered by our agreement with you or where we have obtained appropriate permission. <br><br> If you have concerns about privacy, guests, children, or sensitive moments, please let us know before the wedding day. How Long We Keep Information We keep personal information only for as long as needed. Typical retention periods are: enquiries: up to [12 months] booking and contract records: up to [6 years] for legal and accounting reasons completed wedding films and project files: minimum of 12 months (longer were possible down to storage limits) portfolio content: until we no longer need it or you ask us to review its use Your Rights Under UK data protection law, you have rights including the right to: access the personal information we hold about you ask us to correct inaccurate information ask us to delete your information in certain circumstances object to or restrict certain uses of your information withdraw consent where we rely on consent To exercise your rights, contact us at [email address]. You can also complain to the Information Commissioner’s Office at ico.org.uk. Cookies Our website may use cookies to help it work properly, understand visitor activity, or improve our services. Where required, we will ask for your consent before using non-essential cookies. Changes To This Notice We may update this privacy notice from time to time. The latest version will be posted on this website. Based on current UK guidance from the ICO on privacy notices and GOV.UK data protection rules. This is a practical template, not legal advice.